Quixilver at a glance
Ensure that your teams work effectively and deliver high-quality work on-time. Create structure and transparency with QuiXilver – the ideal solution for managers, project leaders and COOs to support their teams.
QuiXilver speaks for itself
- 100% web-based
- collaborative task management
- a single, easy-to-learn inbox and e-mail notifications
- company-wide standardized processes and workflows
- online document management and wikis
- extendable to support all administrative processes
- easily integrated with third party systems
QuiXilver Features
QuiXilver is a single, integrated, collaborative solution that simplifies everybody’s daily work life. Team members are guided in their daily activities and always know what they should work on. Priorities and expectations are aligned with their managers’. Managers set goals, distribute work, clearly communicate their expectations and stay on top of everything without having to constantly ask for updates. Communication is structured and in the context of relevant projects and tasks.
Project Management & Collaboration
Structure your work in customizable workspaces that represent projects, departments, customers or legal entities. Avoid constant context-switches by managing all your project tasks, documents, notes and more online – project for project.
Team Task Management & Workflows
Actively guide your team and improve the way you manage. Every team member gets a single, consolidated task inbox and knows what they should work on and, the priority of that work. Tasks are prepared by managers, dynamically created from templates or added automatically (via API) upon events in your system of record.
Online Document Management
Manage all your documents online and share them with your team and business partners. All automatically versioned and backed-up, accessible from any device 24/7, secure/encrypted all the way. Microsoft Word, Excel, PowerPoint and many other document formats are supported.
The Quixilver Way
Focus
Reduce the massive overhead of context-switches for you and your team. Information overflow results in unclear priorities, anxiety arises when too much is assigned and when the goals are outdated the moment they are set.
Stop expecting too much from 20th century “management by objectives” approaches and start today to work the way modern, agile teams do! Align and agree on up-to-date priorities every 2-4 weeks and rally people around these achievable, shorter-term objectives.
Manage
The most important job of a manager? Let team members know what they should work on, in what order, and coach them when it is required. This is increasingly difficult as business is getting ever more agile. Make your expectations transparent and avoid the disappointment of a team discovering it has been working hard on the wrong things.
Do away with spreadsheets and “management by e-mail outbox” approaches. QuiXilver tracks your task assignments, follows-up with people, creates transparency and supports you and your team.
Engage
Make sure all of your team are engaged for success and get a voice. Provide focus and support your team more effectively by engaging them on the actual tasks they are working on right now – at this moment.
This results in a much more dynamic management style where two-way feedback, coaching and goal settings happens in an agile manner in real-time. QuiXilver can help you run your weekly meetings and let your team members also engage you – simply by updating tasks they work on.
Quixilver Use Cases
Manage inter-department tasks/workflows
Create intelligent checklists and forms to optimize repetitive processes and monitor them transparently.
Examples include:
- Onboarding and offboarding workflows for new hires or new customers
- Content production and quality assurance workflows for publications, blogs or documents
- Repetitive process templates for producing customer web sites, purchasing goods, processing claims, etc
Manage & guide teams: send tasks, not mails!
Organize and share documents, tasks and project updates in a web-based portal. Ensure that tasks are worked on timely and with high quality, reduce context-switches and reduce the time required to find information.
- Centrally assign tasks & deadlines, align priorities and create transparency in your organization
- Manage all project and customer documents in secure, roll-based, virtual workspaces – customer for customer or project for project.
- Monitor work progress and deadline compliance
Extend QuiXilver to build custom solutions
QuiXilver is a platform for building solutions upon. While the workflow tools are 100% self-service, many customers have come to us to extend QuiXilver for their specific business needs and thus creating an even bigger competitive advantage.
- Portals and mobile apps to engage employees and business partners alike
- Customized task scheduling and reporting requirements
- Complex additional “QuiXilver apps” ranging from a basic CRM solution to SAP system integration
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Workspace bar – contains a menu with workspace cards
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Global Cards – provide summary status information
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Task cards – a single task inbox shows tasks across all workspaces
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Messages – for me from all workspaces
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Activity stream – informs on all relevant team activities and status changes
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Expandable button for new tasks, new message, new workspace and file upload
Success
The quality of your service directly influences your competitiveness and leads to higher customer satisfaction. From manager to CEO, it is important to make most of the resources available and ensure that people work together efficiently. QuiXilver enables all managers to define the work processes as a series of tasks in a checklist and ensure nothing gets forgotten and no deadlines are missed. QuiXilver lets all involved know when they can and should work on what. Stay involved by monitoring their task updates & messages in QuiXilver and coach team members when it helps them the most (e.g. if they are working on things with the wrong priority or if expectations have been misunderstood). Remove administrative burden and improve your team’s engagement with well-organized and collaborative task management. That is the underpinning of today’s successful, agile and reliable teams!
„We chose QuiXilver to manage our updating and quality assurance process of hundreds of articles every year. A decisive factor in our decision was that QuiXilver allows us to continuously optimise our processes without a dependency on IT.“
“With QuiXilver, we have a central location for all our employees to collaborate on work assignments, share task status and customer project information.”
„We use QuiXilver for our employee onboarding and offboarding processes as well as in our Onboarding swiss+ solution that we resell. You call them and they are there for you, within minutes. Responsive, knowledgeable … they deliver on their promises.“
„Once we started using QuiXilver, we always felt assured. QuiXilver gives us transparency on progress and gets our priorities done.“
„For Synomic QuiXilver means collaboration with our clients straight from the socket and instant productivity because of its impressive ease of use.“
„I chose QuiXilver because task management combined with information sharing matches our business process.“
„Now everyone involved is automatically reminded of an upcoming due date and can focus on the correct tasks at hand – my email traffic reduced by 40%.“